--- title: Document Courses and Structured Training Time description: With the preparedEPA App, you can easily, flexibly, and transparently document structured training and continuing education time directly in your ePortfolio. --- [Skip to content](https://www.prepared.app/resources/document-courses-and-structured-training-time#main-content) [![prepared Logo](https://www.prepared.app/hs-fs/hubfs/logo_corp_white_wide_800.png?width=178&height=72&name=logo_corp_white_wide_800.png)](https://www.prepared.app/?hsLang=en) - [Home](https://www.prepared.app/) - [preparedEPA](https://www.prepared.app/epa) Show submenu for preparedEPA - [Benefits](https://www.prepared.app/epa#benefits) - [Existing Curricula](https://www.prepared.app/epa-based-curricula) - [Pricing](https://www.prepared.app/pricing-preparedepa) - [prepared360](https://www.prepared.app/360) - EPA Campus Show submenu for EPA Campus - [About EPAs](https://www.prepared.app/en/cbme-blog/epas_einfach_erklaert) - [CBME Blog](https://www.prepared.app/en/cbme-blog) - [Knowledge Base](https://www.prepared.app/resources) - [42+4 Initiative](https://www.prepared.app/de/42plus4) - [About us](https://www.prepared.app/about-us) Show submenu for About us - [Careers](https://www.prepared.app/jobs) Open main navigation Close main navigation - [Home](https://www.prepared.app/) - [preparedEPA](https://www.prepared.app/epa) Show submenu for preparedEPA - [Benefits](https://www.prepared.app/epa#benefits) - [Existing Curricula](https://www.prepared.app/epa-based-curricula) - [Pricing](https://www.prepared.app/pricing-preparedepa) - [prepared360](https://www.prepared.app/360) - EPA Campus Show submenu for EPA Campus - [About EPAs](https://www.prepared.app/en/cbme-blog/epas_einfach_erklaert) - [CBME Blog](https://www.prepared.app/en/cbme-blog) - [Knowledge Base](https://www.prepared.app/resources) - [42+4 Initiative](https://www.prepared.app/de/42plus4) - [About us](https://www.prepared.app/about-us) Show submenu for About us - [Careers](https://www.prepared.app/jobs) - [Zur deutschen Version](https://www.prepared.app/DE/resources) [Zur deutschen Version](https://www.prepared.app/DE/resources?hsLang=en) prepared Knowledge Base - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://www.prepared.app/resources?hsLang=en) 2. [preparedEPA](https://www.prepared.app/resources/preparedepa?hsLang=en) 3. [for trainees](https://www.prepared.app/resources/preparedepa?hsLang=en#for-trainees) # Document Courses and Structured Training Time ## With the preparedEPA App, you can easily, flexibly, and transparently document structured training and continuing education time directly in your ePortfolio. ### The ePortfolio Navigate to the ePortfolio to document any type of course or training/continuing education activity. ![image-png-May-02-2025-12-00-52-8461-PM](https://www.prepared.app/hs-fs/hubfs/image-png-May-02-2025-12-00-52-8461-PM.png?width=130&height=276&name=image-png-May-02-2025-12-00-52-8461-PM.png) ### ✍ Two Ways to Add Courses There are two options for documenting courses: 1. **🔍 Add Course from the Course Catalogue** Your institution can maintain a central course catalogue via the **Cockpit**. You can select these courses from a list under "Upcoming Courses". ![image-png-May-02-2025-11-54-25-3383-AM](https://www.prepared.app/hs-fs/hubfs/image-png-May-02-2025-11-54-25-3383-AM.png?width=259&height=225&name=image-png-May-02-2025-11-54-25-3383-AM.png) 2. **📝 Add Custom Courses Yourself** You can also independently document courses—such as external seminars, lectures, or individual training events. To do this, click on "New Course" under "My Courses". ![image-png-May-02-2025-11-55-11-8114-AM](https://www.prepared.app/hs-fs/hubfs/image-png-May-02-2025-11-55-11-8114-AM.png?width=251&height=263&name=image-png-May-02-2025-11-55-11-8114-AM.png) ### ⏱ Enter Training Time or Credits You can choose to enter: - Time (in hours/minutes), or - Credits 🧮 **1 Credit = 45 minutes of structured training** The app automatically converts between time and credits. You can switch between modes at any time. ![image-png-May-02-2025-11-52-29-6963-AM](https://www.prepared.app/hs-fs/hubfs/image-png-May-02-2025-11-52-29-6963-AM.png?width=152&height=327&name=image-png-May-02-2025-11-52-29-6963-AM.png) ### 📸 Record Participation Confirmation (Attestation) At the end of a structured training (e.g. course, seminar, workshop), you can confirm your participation directly in the app. Several options are available: 1. **Scan a QR code** – either from the course itself or from the instructor who led the course 2. **Capture the instructor’s signature** directly on your smartphone 3. **Take a photo** of the instructor’s badge 4. **Upload a certificate** or confirmation document (PDF or image) ➡️ All methods allow for simple and secure confirmation of your participation. If the course is listed in the course catalogue, its details will be automatically filled in when the QR code is scanned. ℹ️ Alternatively, you can save courses **without immediate confirmation** and add the attestation later. Such courses are shown in the ePortfolio as **dark-bordered hexagons** and can be fully confirmed later. #### 📌 Tip All of your entries are also visible in real-time and fully traceable in the **prepared Cockpit** for training coordinators. ![image-png-May-02-2025-12-03-40-1027-PM](https://www.prepared.app/hs-fs/hubfs/image-png-May-02-2025-12-03-40-1027-PM.png?width=688&height=278&name=image-png-May-02-2025-12-03-40-1027-PM.png) In addition to documenting structured courses, you can also enter minutes as training time **directly after completing an assessment** (requires app update). This feature appears on an additional screen right after completing the assessment. Use both features – **EPA assessment time logging** and **ePortfolio course documentation** – for a comprehensive and structured view of your training progress. ⚠️ Please note: This functionality is only available with the **PRO version** of preparedEPA or with an additional **TimeLog subscription**.   - [preparedEPA](https://www.prepared.app/resources/preparedepa?hsLang=en#main-content) - [Getting started](https://www.prepared.app/resources/preparedepa?hsLang=en#getting-started) - [for trainees](https://www.prepared.app/resources/preparedepa?hsLang=en#for-trainees) - [for supervisors](https://www.prepared.app/resources/preparedepa?hsLang=en#for-supervisors) - [for medical students](https://www.prepared.app/resources/preparedepa?hsLang=en#for-medical-students) - [Frequently asked questions (FAQ)](https://www.prepared.app/resources/preparedepa?hsLang=en#frequently-asked-questions-faq) - [prepared360](https://www.prepared.app/resources/prepared360?hsLang=en#main-content) - [Getting started](https://www.prepared.app/resources/prepared360?hsLang=en#getting-started) - [Frequently asked questions (FAQ)](https://www.prepared.app/resources/prepared360?hsLang=en#frequently-asked-questions-faq) - [preparedCockpit](https://www.prepared.app/resources/preparedcockpit?hsLang=en) - [CBE / EPA Insights](https://www.prepared.app/resources/cbe-epa-insights?hsLang=en) [![Chill listening crop-3](https://www.prepared.app/hs-fs/hubfs/logo_corp_white_wide_800.png?width=59&height=24&name=logo_corp_white_wide_800.png "Chill listening crop-3")](https://www.prepared.app?hsLang=en) Dedicated to learner-centered education Copyright © 2026, prepared (by precisionED AG)