preparedEPA assessment system

Spend one minute per assessment during your daily routine and start making your competency visible!

How preparedEPA works

The preparedEPA Assessment System makes CBE applicable to daily life by making workplace-based assessments effective and efficient. A single assessment of a trainee by a supervisor takes less than one minute.  

The results from all assessments are aggregated into the trainee's personal competency profile. There, you (and others you share your profile with) can see how competent you are on certain activities (EPAs). 


preparedEPA for Educators

It is important for the education committee and the responsible persons in charge at your institution to keep the overview. 
Our easy to use but very powerful Cockpit allows you to: 
 

  • Who performs Assessments 
  • Who gets Assessments 
  • Filter the achieved levels of your trainees by our competency-explorer, which allows to set your tailored set of EPAs and the expected level your trainees are expected to reach. You can easily setup as many different filters as you want (for example, who is qualified to go on a certain shift or to perform specific interventions). 
  • Export for each trainee his or her individual competency-report. A Word/Excel or PDF File, which contains all EPAs assessed in last period, all the feedback and learning goals and even the self-assessments this trainee has documented. This document can be set-up tailored to your needs and can be edited after the export for example to be used as a basis for your regular staff appaisals. 
  • Setup courses your team must perform and document (Who, for example, has already completed the latest hygiene course?). 
  • Confirm and remove supervisors  
QR Code to Apple App store and Google Play Store
Available on Apple Store and Google Play Store

Download the app by scanning the QR code or contact us to learn how to introduce preparedEPA at your institution

Personalized education

Why you should introduce our app at your institution:

  • Applicable to daily routine

    With preparedEPA, CBE has evolved to the point where you can actually easily snuggle it into your daily life.

     

    Making competence visible

    With each assessment you receive, you grow and update your personal EPA profile - which makes your current levels of competence transparent.  

  • An EPA documentation in less than one minute

    Studies have shown that with preparedEPA, it takes less than a minute to document an EPA. Short enough for it to be included in everyday life.

     

    Many small steps make for the greatest journey

    Spending this minute once a day allows for trainees to build a relevant EPA profile, which allows supervisors entrust trainees with procedures they can, while teaching them where needed. 

  • Your trainingtime - personalized to your needs

    As a trainee, demonstrate what you are good at, and as a supervisor, entrust your trainees with what they already can. Identify gaps together and individually cater to them.

     

    Next level of talent planning

    Knowing that a trainee can be left with a task can help supervisors and schedulers engage their available talent on a certain day more efficiently. 

Applicable to daily routine

With preparedEPA, CBE has evolved to the point where you can actually easily snuggle it into your daily life.

 

Making competence visible

With each assessment you receive, you grow and update your personal EPA profile - which makes your current levels of competence transparent.  

An EPA documentation in less than one minute

Studies have shown that with preparedEPA, it takes less than a minute to document an EPA. Short enough for it to be included in everyday life.

 

Many small steps make for the greatest journey

Spending this minute once a day allows for trainees to build a relevant EPA profile, which allows supervisors entrust trainees with procedures they can, while teaching them where needed. 

Your trainingtime - personalized to your needs

As a trainee, demonstrate what you are good at, and as a supervisor, entrust your trainees with what they already can. Identify gaps together and individually cater to them.

 

Next level of talent planning

Knowing that a trainee can be left with a task can help supervisors and schedulers engage their available talent on a certain day more efficiently. 

Pricing

Our pricing is based on a one-time onboarding fee depending on the number of supervisors at your institution, as well as a yearly license fee per trainee at your institution. Further fees may apply for additional services. 

We are highly motivated to find solutions for the needs of every institution interested in using our apps, so please reach out via the contact form in order to get a quote and discuss possibilities. 

Looking for support?

Need help using our app, or are you curious to find out more about CBME, EPAs and related topics? Read our FAQ below, or browse our resource library.

Frequently Asked Questions

Why CBME?

The goal of competency-based medical education (CBME) is to break the habit of counting the number of procedures or training time as a proxy for competency. It is an evidence-based educational framework. By focusing on competency, numbers and time become variable.
Using CBME gives you an overview of a learner's competence at any time. This makes it possible to support (weak) learners individually.

Where can I download and access preparedEPA?

The preparedEPA app can be downloaded from the Google Play Store or Apple Store. The QR code leads directly to the corresponding store, regardless of the smartphone type:

prepared_Link zu App-Store

Once downloaded, learn how to register with our step-by-step guide.

As soon as you have registered on your mobile phone, you can also perform assessments through our web app here.

How does preparedEPA work?

The preparedEPA Assessment System makes CBME applicable to daily life by making workplace-based assessments effective and efficient. A single assessment of a trainee by a supervisor takes less than one minute. The results from all assessments are aggregated into the trainee's personal competency profile. There, you (and others you share your profile with) can see how competent you are on certain activities (EPAs). View the video on this page for more information.

If you share your data with your institution (which we highly recommend), they can help you individually on your learning journey and can schedule you for procedures you are competent to do on your own. For that, institution admins receive access to our preparedEPA Cockpit, where usage data and competency profiles can be viewed, filtered and looked up.

Where do I find an overview of the app?

We created two articles with videos for you, depending on your role. 

If you are a trainee, click here.

If you are a supervisor, click here. To learn more about viewing your trainees' profiles and learning goals, click here.

How do you ensure that supervisors are entitled to their role?

Supervisors in our world are attending physicians with the corresponding specialist, who are responsible for the supervision of residents and have been trained with preparedEPA through external or internal training, should take on this role. 

To ensure the quality of the assessments, it is important that only qualified supervisors submit assessments. Therefore, your training institution has to approve your supervisor role before you can give assessments. Learn how you can get approved.

The administrators must also ensure that the list of activated supervisors is always up-to-date. If a supervisor leaves the training institution, the supervisor status of the respective person must be revoked.

How do I perform an assessment, and how do I use the preparedEPA?

We created two articles with videos for you, depending on your role. 

If you are a trainee, click here. TIPP: You can initially fill your EPA profile quickly to get started. Click here to learn how.

If you are a supervisor, click here. TIPP: You can add a learning goal to each assessment. Click here to learn how.

Learn more about how to use preparedEPA and find answers to your questions in our resources.

What is the preparedEPA Cockpit?

Our cockpit is the steering central that allows institution admins to keep an overview of preparedEPA at their institution.

As an institution admin, you can approve supervisors, and have an overview of the usage of preparedEPA at your institution. If your trainees share their data with you, you will also see their current levels of competence for better plannability and individualized support. 

Purchasing preparedEPA

Why do only the trainees have to pay for preparedEPA, but not the supervisors?

Trainees gain the greatest benefit from preparedEPA. Trainees benefit from frequent feedback conversations and following personal progress transparently in their individual competency profile. They can show this profile at any time, which is particularly useful when changing jobs or working with new supervisors. Furthermore, specific and actionable learning goals can be formulated and shared.