Spend one minute per assessment during your daily routine and start making your competency visible!
Access our online demo instantly by completing the form.
Download the app by scanning the QR code or contact us to learn how to introduce preparedEPA at your institution
With preparedEPA, CBME has evolved to the point where you can actually easily snuggle it into your daily clinic life.
With each assessment you receive, you grow and update your personal EPA profile - which makes your current levels of competence transparent.
Studies have shown that with preparedEPA, it takes less than a minute to document an EPA. Short enough for it to be included in everyday clinic life.
Spending this minute once a day allows for trainees to build a relevant EPA profile, which allows supervisors entrust trainees with procedures they can, while teaching them where needed.
As a trainee, demonstrate what you are good at, and as a supervisor, entrust your trainees with what they already can. Identify gaps together and individually cater to them.
Knowing that a trainee can be left with a task can help supervisors and schedulers engage their available talent on a certain day more efficiently.
With preparedEPA, CBME has evolved to the point where you can actually easily snuggle it into your daily clinic life.
With each assessment you receive, you grow and update your personal EPA profile - which makes your current levels of competence transparent.
Studies have shown that with preparedEPA, it takes less than a minute to document an EPA. Short enough for it to be included in everyday clinic life.
Spending this minute once a day allows for trainees to build a relevant EPA profile, which allows supervisors entrust trainees with procedures they can, while teaching them where needed.
As a trainee, demonstrate what you are good at, and as a supervisor, entrust your trainees with what they already can. Identify gaps together and individually cater to them.
Knowing that a trainee can be left with a task can help supervisors and schedulers engage their available talent on a certain day more efficiently.
Our pricing is based on a one-time onboarding fee depending on the number of supervisors at your institution, as well as a yearly license fee per trainee at your institution. Further fees may apply for additional services.
We are highly motivated to find solutions for the needs of every institution interested in using our apps, so please reach out via the contact form in order to get a quote and discuss possibilities.
Need help using our app, or are you curious to find out more about CBME, EPAs and related topics? Read our FAQ below, or browse our resources library.
The preparedEPA app can be downloaded from the Google Play Store or Apple Store. The QR code leads directly to the corresponding store, regardless of the smartphone type:
To ensure the quality of the assessments, it is important that only qualified supervisors submit assessments. The training institution can approve supervisors via the admin portal.
Currently, the preparedEPA app is only available for Android and iPhone. In Switzerland, however, this covers practically 100% of users. For users of other operating systems, the web app is available. The login to preparedEPA can be done from any Android or iPhone.
preparedEPA can be used as a mobile app or as a web application. However, the initial registration for preparedEPA must always be performed via mobile app. After that, preparedEPA can be used on any regular PC with internet access. The address of the web application is web.prepared.app.
Note: Logging into the web application and the assessments via the web application are always initiated by the trainees.
Yes, there are. First of all, registration for preparedEPA is currently only possible via the mobile app. With the web application, the workflow is also somewhat different: Because a QR code cannot be scanned with a PC, the assessments take place serially and not in parallel as with the mobile app version of preparedEPA. The learning objectives are also not visible in the web version.
In addition, only trainees should log into the web app. This is because the assessment in the web app must always be done by the trainee first. Only then does the supervisor performs the assessment in the same profile.
Trainees gain the greatest benefit from preparedEPA. Trainees benefit from frequent feedback conversations and following personal progress transparently in their individual competency profile. They can show this profile at any time, which is particularly useful when changing jobs or working with new supervisors. Furthermore, specific and actionable learning goals can be formulated and shared.
Attending physicians with the corresponding specialist, who are responsible for the supervision of residents and have been trained with the "preparedEPA" tool through external or internal training, should take on this role. They must be approved by the administrator. The administrators must also ensure that the list of activated supervisors is always up-to-date. If a supervisor leaves the training institution, the supervisor status of the respective person must be revoked.
If you follow the procedure described above for the change, it should work. In some cases, it may be necessary to close the preparedEPA app completely after changing the profile and then open it again. This should activate the new profile.
If you are an attending physician and responsible for the supervision of residents at your institution, simply select the role "supervisor" in your account settings. Your request to change roles will be sent to your institution admin, who will approve (or reject) it. As soon as they have confirmed you, you will be able to scan QR codes and do assessments with your trainees.
TIPP: If you are new to the supervisor role, use the guided feedback option after the assessment comparison screen in the app to receive valuable tipps and trick on how to give feedback.
We created two articles with videos for you, depending on your role.
If you are a trainee, click here. TIPP: You can initially fill your EPA profile quickly to get started. Click here to learn how.
If you are a supervisor, click here. TIPP: You can add a learning goal to each assessment. Click here to learn how.
This is quite simple. After selecting the EPA, a "Document self-assessment" field appears below the QR code. Simply click on it and then enter the self-assessment. The workflow then leads you to a self-reflection and at the end you can directly enter a learning goal.
Alternatively, a self-assessment can also be started by selecting an EPA under "My Curriculum".
Theoretically, this is possible. However, various studies have shown a so-called "recall bias" if the assessment is not performed immediately after the clinical situation has been carried out. It is therefore advisable to perform the assessment as soon as possible after the performance of an EPA. Preferably immediately afterwards, in the first quiet moment, but certainly on the same day.
All learning goals a supervisor has documented for you initially end up in the "Suggested learning goals" in-box. If you as a trainee decide to accept the learning goal, you have to actively move it to "My goals" with one click. Only those learning goals in the list "My goals" will be shared with the supervisor together with the EPA profile.
If you do not want to accept a learning goal or if you have completed a learning goal, you can archive it by swiping left.
The color-coded preparedEPA competency profile contains a lot of useful information. Don’t worry. At the beginning, the abundance of information can be confusing. However, once you start working with preparedEPA, the profile will feel familiar very quickly.
The EPA Competency Profile contains the following information:
Each EPA contains the following information:
The 5 circles represent the 5 assessment levels for EPAs (with increasing autonomy from left to right):
Supervise others (dark blue)
= Supervision provided by the trainee to more junior colleagues: trainee supervises a more junior trainee to execute the task
Distant supervision (blue)
= Execution by the trainee, the supervisor is not in the room. Supervisor needs to be actively involved by the trainee and is available within 20-30min
Indirect supervision (dark green)
= Execution by the trainee, the supervisor is scrubbed in and helps, answers questions, and assists if prompted (reactive supervision)
Direct supervision (green)
= Execution by the trainee. Trainee knows consecutive steps of procedure. Supervisor supports directly and proactively
Observe (light green)
= Trainee is scrubbed-in and assists actively. Does not operate him/herself
Sharing the EPA profile helps your supervisors better support you in your learning journey. They will see your name in their app under "Trainees", where they can retrieve your EPA profile and list of (accepted) learning goals.
Sharing is optional, but highly recommended. You can share your profile for a limited period of time, or until you unshare (for example, when you move to another institution).
Also, you can share your data with your entire institution. Find more answers under the "Managing and sharing my data" section.
On the "Profile" page, click the filter icon on the top right and select the EPA set you want to view.
To view all assessments to date, you need to export your EPA profile as a PDF.
To do so, go to your EPA profile
and tap the "Export" button.
Select what you would like to export, and open the PDF to save or share it.
Export your EPA profile (see "Where can I see an overview of all assessments I have done so far?)
Choose any four assessments out of the list, and manually enter them into your SIWF logbook.
As we value data protection, we give you full control over what happens with your data. In that, we differentiate between two types of data: the "content" data of preparedEPA, i.e. your assessment, profile and account data, and the "usage" data of preparedEPA, i.e. when the app is used for how long, from where etc.
Both data types can either be analyzed anonymously on an aggregated manner, or traceable to you. And here, you can decide for each category if you want to share the data or not:
Allowing us to process your data anonymously helps us further develop the app for you, either directly of by conducting research with the data.
All data are used for your advantage: if your institution can see your data, they can better support you on your learning journey, and plan tasks for you that you are competent for.
Also, please share your profile with as many of your supervisors as possible, so they can individually support you on your learning journey as well. Read the according FAQ in this section to learn how.
The assessment data collected via preparedEPA belong to the trainees and are transmitted in encrypted form to a web server located in Switzerland. All data is therefore stored in Switzerland.
Only selected members of the prepared team have access to the data via 2-factor authentication.
Residents can take their personal EPA profile with them wherever they go! This is especially helpful if the following training institution also works with preparedEPA. Then you can pick up right where you left off. If the new training institution is not yet using preparedEPA, self-assessments can still be performed. If the management of the new institution is interested in using preparedEPA as well, they can contact us any time at info@prepared.app.
The profile remains visible and is stored on a secured server for 10 years. This allows you to reactivate your personal EPA profile later, if desired.
You can share your profile to a supervisor either by tapping on the "Share" box on your home screen, or by tapping "share profile" on top of your EPA profile.
This only applies to sharing with a single supervisor. To share your data with your institution, please read the FAQ "What happens with my data?" in this section.
As these data belong to your trainee, you cannot access single assessments as a supervisor. On an aggregated level, you can view your activity by tapping on the "statistics" box on your home screen.
The trainees you do not see have not shared their profile with you. Ask them to so do, pointing out that you can better support their learning when you have access to their profile.
Your trainees can learn here how to share their profile.
With lifelong learning in mind, we envision being able to be a supervisor and trainee at the same time within preparedEPA.
What you can do already now is to switch your role under "Settings" > "Edit" to "Trainee", and once you use the app as a supervisor again, change it back to "Supervisor". If you do so, you will not need to be confirmed again, so you can use the app as a supervisor immediately if you have been one before.