preparedEPA Subscription Plans

 

preparedEPA provides everything you need to capture workplace-based assessments within your organization as well as efficiently support all your trainees in one place.

 

Our pricing is based on yearly contracts. Users include trainees and supervisors.

Free

Free0 for individual users /month

Personal account for individuals to keep throughout your career

 
  • Discover EPA-based curriculum
  • Showcase your competencies
  • Start capturing self-evaluations

Standard

CHF 4.808 / user per month, excl. VAT /month

Efficiently Capture and Measure Competencies

Trainees document competencies through supervisor-approved workplace-based assessments. Supervisors and educators receive clear, straightforward insights into each trainee’s current progress—fully compliant with official requirements.


All features in free plan, plus:

  • Capture workplace-based assessments with approved supervisors
  • Benefit from feedback conversations and learning goals
  • Share your competencies with supervisors and program directors

Cockpit for Educators
  • Monitor app usage, manage supervisors and view each trainee's competencies

PRO

most popular

CHF 7.-16 / user per month, excl. VAT /month

Advanced Trainee Management for Institutions

Efficiently manage trainee progress, enhance educational quality, and streamline administrative processes. Unlock additional features including comprehensive self-evaluations for new joiners, integrated course completion tracking, competency-based trainee assignments, and precise tracking of learning time.


All Standard features, plus:

  • Comprehensive self-evaluation at the point of onboarding
  • Document courses and confirm course attendance (ePortfolio)
  • Add multimedia files to learning goals (images, audio, video)
  • Add context to assessment situations
  • Log teaching/training time and report structured learning time

Cockpit for Educators
  • Competency explorer to allow competency-based tailored teaching and scheduling
  • Create institution-specific competency requirements.
  • Manage course directory
  • Verify course attendance

 

Free

Standard

PRO

Pricing preparedEPA

Initialization Package

At each training center we will perform an initialization project to ensure your employees are familiar with the concept of Competency-based Education and EPAs. They learn how to build up necessary habits of capturing workplace-based assessments and having meaningful feedback conversations. The costs will be based on individual offer and depend on the size of your organization.

Onboarding Packages for your Institution

Mandatory onboarding packages to ensure your employees get the know the concept of Competency Based Education and EPAs. They learn how to build up necessary habits of capturing workplace-based assessments and giving valuable feedback.
CBE-Kickoff Basic

 

CHF 100.- / employee

One-time fee.
Minimum of 15 employees (trainees, supervisors, educators,..)

 



Package includes:

  • + Kickoff presentation (Successful introduction of CBE / Workplace-based assessments)
  • + Access to tutorials, templates, and knowledge base
  • + Set up and configure access
CBE-Coaching

 

CHF 148.- / employee

One-time fee.
Minimum of 15 employees (trainees, supervisors, educators, ...)

 


 

Includes all from "Kickoff Basic", plus:

  • + Cockpit training for the educators and development team
  • + Extended CBE coaching (3 sessions instead of 1 for core team, all users)
  • + Monthly check-in and coaching during first 6 months to ensure successful CBE and app adoption

Initialization Project

Setup

Technical Setup

 

Coaching

Individual Coaching

Custom Add-Ons

We are pleased to assist in the development of your EPA-based curriculum and provide extended coaching or customization tailored to your requirements.

EPA-Curriculum Development

Guidance in developing your individual training/continuing education curriculum, including adjustments to the EPA catalog in the app.


CHF 1'250.- for an expert coaching package of 5 hours.*


* Additional coaching and subsequent adjustments based on effort.

Custom Competency Report Template

Custom* competency report based on your own Word/Excel template, designed to incorporate documented competencies, assessments and courses e.g. into an "end of semester report".

CHF 3'000 - 4'800 one-time fee, depending on complexity.

* Standard competency report template is included in PRO version

Extended CBE Coaching for Cultural Change

Personalized advanced CBE coaching by our expert coach Adi Marty to foster cultural change.

Based on a Custom Quote

App Customization

Customized colors inside the app for your specialty along with your logo

CHF 890.- one-time setup

Connect your Software (API)

Implementation of data import / export interfaces (APIs) to your existing software like

  • Shift Scheduling Software (e.g. Polypoint)
  • Learning Management Systems (LMSs)
  • Course Directories
Costs subject to individual offer

Detailed Plan and Feature Overview

Free

Free0 for individual users /month

Standard

CHF 4.808 / user per month, excl. VAT /month

PRO

recommended

CHF 7.-16 / user per month, excl. VAT /month

Free

Standard

PRO

Learn & Grow

View EPA-based curriculum
Explore your competency catalog with detailed requirements about each EPA
View own EPA-based competency profile
Gain full visibility into your competencies based on Entrustable Professional Activities (EPAs).
View own assessment statistics
See how your app usage compares to peers (no competency comparisons).
Create and work with your own learning goals
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Receive and accept learning goals from supervisors
as part of the assessment process
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Add multimedia file to learning goal
Images, Audio-Recording, PDFs or Video
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Workplace-based Assessments

Capture Self-assessment
Capture supervised assessment
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Peer Assessment for EPAs where I can supervise others
Scan QR code, enter ID
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Capture Onboarding Self-Assessment (full curriculum)
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Capture Assessment Description (Situationsbeschrieb) during Assessments
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Capture learning/teaching time during assessment
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Single-device workflow
capture a workplace-based assessment rated by a supervisor all on trainee's device (ideal for medical students). This allows users who are sent to different training sites throughout their training to not rely on supervisors having downloaded the app.
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Supervise & Teach

Get approved as supervisor in your institution
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Join Trainee Assessment (Scan QR code, enter ID)
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View Guided Feedback Tutorial
Learn how to provide valuable feedback to my trainees. let's be honest, for most people having a feedback conversation is anxiety provoking. we offer you an elegant way to become excellent at having those conversations without yet another a week long faculty development workshop on "Feedback". This is built-in faculty development at your finger tip
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View own trainees list
See who shared the profile with you
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View trainee's EPA-based competency profile, learning goals and courses
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Show own supervisor QR Code for course confirmation
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Document Courses

View "Future courses" in directory and add your own courses
Can be used to document courses or other "education items"
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Document course from course directory
Document course (or other "education item") from course directory
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Confirm course with QR Code, Signature, Certificate Upload, Badge Photo
Confirm course (or other "education item") with QR Code, Signature, Certificate Upload, Badge Photo
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Document course credits
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Efficient Training Management

Monitor usage of the app (assessments, leaderboard of trainees and supervisors)
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View trainees' EPA-based competency profile and assessments
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View trainee's learning goals
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Match trainees with competencies based on qualification profiles or EPAs ("competency explorer")
instantly identify most suited trainees for specific roles (qualification profiles) or those who need more support. e.g. if you have scheduled a trainee for night shift in two months you can check if this trainee meets all the required levels for the necessary EPAs, if not you know exactly where to focus on in the next weeks. This allows tailored scheduling and tailored teaching.
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Manage qualification profiles (EPA-based required levels)
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Export trainee's data into standard template (Word, Excel) for Progress Documentation and Evaluation
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Report Learning/Teaching Time
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Overview on documented courses for all trainees and supervisors
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Access to our Cockpit
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Share & Export

Export my profile as PDF
EPA-based competency profile, assessments, self-assessments, learning goals, ePortfolio
Manage my profile shares
Share my profile with supervisor
EPA-based competency profile, assessments, self-assessments, learning goals, ePortfolio
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Setup & Administrate

Access to web and mobile version of our app
Create and manage your lifelong account and privacy settings
Access to Knowledge Base and User Support
Institution Setup and Onboarding
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Manage your supervisors
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Manage qualification profiles (EPA-based required levels)
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Manage course directory
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